How to Join a Zoom Meeting

With the COVID-19 pandemic keeping everyone at home, you may have heard people talk about Zoom - an online teleconferencing system that lets people communicate from a smartphone or computer using a video or audio link. If you wish, you can join the audio portion of a meeting with just a phone call. CCL has used Zoom for some time, but we will be expanding its use to support our need to plan and hold meetings until the all clear is given to meet in person.

A word about security and Zoom calls. Zoom is a victim of its explosive surge in popularity. As use goes up, it has become a more attractive target.  Zoom has rapidly responded to reports of problems. In our estimation, Zoom use is safe, particularly if you use the latest version of their software. We recommend checking for software updates shortly before you join a Zoom meeting. Look for “Check for Updates” on the drop down menu.

We do not store any meeting recordings on Zoom’s servers, and our meetings will be password protected to prevent “Zoom Bombing”, a practice where uninvited users can disrupt meetings. Please do not post details of Zoom meetings on social media. CCL has provided training to all group leaders about how to handle these problems.


You do not have to become a member or register to attend a Zoom meeting.

Joining a meeting for the first time takes just 3 steps. (If you just want to dial into audio only, skip to Step 3.) 


Step 1. Download the Zoom application for your computer or smart phone. 

You can skip to Step 3 if you have attended a Zoom meeting before with your computer or smartphone.

The Zoom app is free and available for PCs, Macs, and Linux as well as Apple, Android, and Blackberry smartphones. 

If you try to join a meeting without downloading the application first, you will be prompted to do so. That is why its easiest to do this before your first meeting.

To download Zoom for your desktop or laptop, go to 

    https://zoom.us/download#client_4meeting

and click on the “Download” button under “Zoom Client for Meetings”. Once downloaded, follow the prompts from your computer to install the application.

For phones and tablets, scroll down the page and look for “Zoom Mobile Apps”. Click on the Apple or Android links to be connected to the right store and download the app for your phone.


Step 2. Run a Quick Test.

While it’s not required to do a test, if you do, you can ensure a smooth experience when its time join a real meeting. Go to:

     https://zoom.us/test

And click on the button marked “Join”

If you have a computer with a camera, you will see yourself and you should hear a ringtone and a dialog box will pop up asking if you hear it. If you answer yes, it will ask you to say a few words and it will play those words back to you. Respond to the dialogue box. You will then join a test meeting with yourself!

Along the bottom you will see several buttons or icons. The 3 most important are “Mute”, “Stop Video”, and “Leave Meeting" 

  • “Mute" turns off your audio - you can hear the speakers, but others won’t be able to you slurping your coffee. Its good practice to keep yourself muted if you aren’t speaking. Click the button to see what happens. 
  • If you are having a bad hair day, you can click “Stop Video” to turn off your camera. Others will see a blank screen, but you will be able to see the speaker.
  • When you are ready to leave the meeting, just click the “Leave Meeting” at the bottom of your screen. 

You are ready to join a Zoom meeting!


Step 3. Join a meeting!

Zoom meeting invites will generally come to you in an email and will look like this:


Edward Beshore is inviting you to a scheduled Zoom meeting.
Topic: Meeting to discuss presentation at WWC breakout
Time: Jun 1, 2019 8:00 AM Arizona

Join Zoom Meeting
https://us04web.zoom.us/j/205193535

One tap mobile
+14086380968,,205193535# US (San Jose)
+16465588656,,205193535# US (New York)

Dial by your location
     +1 408 638 0968 US (San Jose)
     +1 646 558 8656 US (New York)
Meeting ID: 205 193 535


If you want to join the video conference, just click on the link below the line “Join Zoom Meeting” (in green). It has all the information you need for your browser to start up the Zoom app and then link to the right meeting. 

The meeting ID is the last part of the link: 205 193 535 The Meeting ID is also repeated on the last line of the invite. It may be different for different meetings. If you wish, you can go to 

     https://zoom.us/join

And just type in the meeting ID to join.

If the meeting host has not started the meeting, you will be asked to wait until they arrive. 

If you just want to dial into the audio portion of the meeting, you can call the San Jose or New York phone numbers under “Dial by your location” at the bottom of the announcement. When prompted, type in the meeting ID followed by the pound key (#). You might be prompted for a personal ID, but you can skip that by just hitting # again.


Other Resources

Zoom has lots of cool features and provides lots of supporting webinars, videos, and FAQs. Check out 

     https://support.zoom.us/hc/en-us

For more information.

CCL has also put together a lot of information, with an emphasis on hosting, at the CCL Community website

     https://community.citizensclimate.org/resources/item/19/347


If you want to host a Meeting

We encourage you to use our CCL Zoom account to support your action team or CCL subgroup. If you would like to host a meeting, contact Ed Beshore (ecbeshore@gmail.com) or Jane Conlin (janeconlin5@gmail.com) to set a meeting up. Since we share a statewide Zoom account, the Tucson Chapter has priority on Tuesdays, although other days can be set up with prior arrangement.

© Tucson/Oro Valley Chapter Citizens' Climate Lobby 2018